Administrative Officer Jobs in Stellenbosch

Job seekers looking for Administrative Officer jobs in Stellenbosch can apply for this opportunity at Stellenbosch University. Two positions are available within the University’s Finance Division, specifically its Purchasing and Provision Services Division.

The positions are based at the Stellenbosch Campus and are classified as Post Level 11.

The role focuses primarily on financial administration associated with the University’s creditor processes. This includes handling invoices, following up on payment-related issues, working with creditor accounts and responding to relevant queries.

About the Administrative Officer Position

Stellenbosch University’s creditor system is centrally managed through its Finance Division. This team handles important processes such as recording invoices, processing creditor payments and completing account reconciliations.

The Administrative Officer will contribute to these processes by ensuring financial information is handled accurately and outstanding matters are followed up appropriately.

Because the position involves financial records and payments, applicants should be comfortable working accurately under pressure and using computer-based financial systems.

Key Responsibilities

The successful candidates will be responsible for administrative and financial tasks connected to creditor accounts.

Responsibilities include processing creditor invoices and checking that relevant VAT requirements are followed. Administrative Officers will also investigate differences between amounts that have been authorised and the amounts appearing on invoices.

Another part of the position involves following up when insufficient funds could prevent invoices from being paid on time.

Candidates will communicate with both internal and external parties when handling creditor-related questions. They will also send invoices to relevant University departments where further processing relating to received goods is required.

Other responsibilities include following up on outstanding purchase orders and reconciling creditor accounts.

Minimum Requirements

To be considered for these Administrative Officer jobs in Stellenbosch, applicants must have at least Grade 12.

Candidates also need:

• At least one year of experience in a similar environment.
• Previous experience working with a financial system.
• Basic computer proficiency.
• Working knowledge of Microsoft Word, Excel and Outlook.
• The ability to complete work accurately while under pressure.
• The ability to work independently as well as within a team.
• Good interpersonal abilities.
• Good problem-solving abilities.

PNet’s advertisement lists no additional recommendation beyond the stated job requirements.

Who May Be Suitable for This Position?

This opportunity may suit someone with previous financial administration or creditor-related experience who wants to work within a university finance environment.

Applicants should be comfortable working with invoices, financial records and computer systems. Strong attention to detail is particularly useful because discrepancies in invoices and creditor accounts need to be identified and followed up.

Candidates should also be comfortable communicating with different departments and external creditors when resolving queries.

Location

The two positions are based at the Stellenbosch Campus of Stellenbosch University in Stellenbosch, Western Cape.

How to Apply

Candidates interested in this Stellenbosch University Administrative Officer opportunity should submit their applications through the original PNet vacancy page.

Apply for the Administrative Officer vacancy on PNet

Before applying, applicants should read the original vacancy advertisement and confirm that the position remains available.

Important Notice

JobMarketSA is not Stellenbosch University and is not responsible for recruitment for this vacancy. This page independently presents publicly available vacancy information to help job seekers discover opportunities. Applications should be submitted through the original vacancy provider.

Job seekers should never pay anyone for a job application.