Administrative Assistant Jobs in Cape Town

Candidates searching for Administrative Assistant jobs in Cape Town can consider this permanent, full-time opportunity advertised by Werkie.

The successful applicant will work for a South African electrical-engineering business operating in the repair, maintenance and refurbishment of electrical machinery and industrial equipment. The company works with industrial clients and provides technical services including generator repairs, motor rewinding and specialised engineering solutions. The position itself is based in Parow, Cape Town.

This Administrative Assistant position combines traditional office administration with reception, customer service, record management and basic finance-related support.

Administrative Assistant Jobs in Cape Town: About the Role

The successful candidate will help ensure that visitors, customers and suppliers receive professional assistance while supporting the company’s everyday administrative requirements.

Reception responsibilities form an important part of the position. The Administrative Assistant will welcome visitors, direct them to the correct employees and help maintain an organised and professional reception area.

Telephone and email communication will also form part of the daily workload. This includes answering incoming calls, directing enquiries appropriately and ensuring messages reach the intended staff members.

The employee will additionally handle incoming and outgoing correspondence, including deliveries and courier items.

Key Responsibilities

The successful candidate will perform a variety of administrative and reception duties. These include maintaining office records, handling filing and supporting document preparation.

The role also involves:

• Welcoming visitors and directing them appropriately.
• Managing reception and visitor sign-in procedures.
• Answering and redirecting telephone calls.
• Responding to general telephone and email enquiries.
• Handling mail, deliveries and courier items.
• Completing filing, scanning, photocopying and printing.
• Preparing and maintaining office documentation.
• Capturing information and updating company systems.
• Managing stationery, office supplies and reception stock.
• Helping schedule appointments and meeting rooms.
• Assisting other departments with administrative work.
• Supporting company meetings and events when necessary.

The successful applicant will also need to protect confidential information relating to the company, its employees and its clients.

Financial and Records Administration

This Administrative Assistant position also includes some basic financial administration.

The employee may assist with basic invoicing and prepare supporting documentation when required. They can also be responsible for documentation associated with supplier and client accounts.

Financial documents such as invoices, statements, purchase orders and delivery notes will need to be properly filed and maintained.

The Administrative Assistant may also send invoices, statements and related documentation to clients or relevant internal departments.

Minimum Requirements

Applicants interested in these Administrative Assistant jobs in Cape Town should have a certificate in Administration, Management or a similar qualification.

Candidates need 3–5 years of administrative experience within an office environment as well as experience in customer service.

Relevant experience should include administration, maintaining records and managing client information.

Experience working within an industrial or production environment would be advantageous but is not presented as a mandatory requirement.

Computer and Technical Skills

Applicants must be computer literate and capable of working with administrative systems and data.

The advertisement specifically calls for:

• Advanced Microsoft Office knowledge.
• Intermediate Microsoft Excel skills.
• Experience using Sage Online and/or Pastel.
• Administrative systems and data-management ability.

These requirements are particularly relevant because the position involves maintaining company information, working with financial documentation and updating internal records.

Other Skills and Requirements

Candidates should have strong written and verbal communication skills as well as good organisational and time-management abilities.

The employer is also looking for someone who can prioritise responsibilities and manage several tasks at the same time.

Analytical problem-solving ability, interpersonal skills and an understanding of financial and commercial matters are also specified.

Importantly, applicants need their own reliable transport and vehicle.

Salary, Location and Job Type

The position is located in Parow, Cape Town, Western Cape.

Salary: R7,000–R10,000
Employment Type: Permanent
Job Type: Full Time
Experience: 3–5 years
Reference: AD 107

PNet currently displays the vacancy as permanent and full-time.

How to Apply for Administrative Assistant Jobs in Cape Town

Candidates interested in Administrative Assistant jobs in Cape Town should submit their applications through the original PNet vacancy.

Apply for Administrative Assistant AD 107 on PNet

Read the original advertisement carefully before submitting your application and confirm that the vacancy is still accepting applications.

Important Notice

JobMarketSA is not Werkie or the employer offering this position. This vacancy has been independently rewritten and organised by JobMarketSA using information from the original job advertisement to make the opportunity easier for job seekers to understand.

Applications should be submitted through the original vacancy provider. Job seekers should never pay anyone to submit a job application.